4.6: Adding Signatures and Other Information to Live Forms

In most cases, interactive documents in template folders will be locked from making certain changes. These forms already contain the fields you need to complete them, and will work in most situations. However, you may run into transactions where you need to edit a form for more than the standard number of clients/signers or need to add additional information to a form. For example:

• You have a third signer, and need to add an additional set of signatures and initials
• You need to initial a change
• You need to add a date or strikethrough
• You received a document that already has signatures, but you still need to make an edit

In these cases, you’ll need to take some additional steps in order to set up your forms.

Step 1: Verify that documents are locked

Open a document and click or hover on Add in the toolbar. If you may add fields, the document is not locked. If the options are greyed-out, this means the owner of the form (your brokerage or association) disabled adding additional signatures or initials to the document.

Note: This setting can be changed by your brokerage or association. You may notify them of your request and once they make the change, you can add a new copy of the document to your loop to add new fields.

Step 2: Return to the loop page and make a copy of the document

Check the document. Make a Copy appears with a list of links next to the Documents section header. Click the Make a Copy link.

You can also Make a Copy by clicking on the 3 vertical dots to the far right of the document name.

Step 3: Select the option to Copy As Flat PDF

This option preserves signatures and flattens all of the fields, similar to a scanned document or printed paper.

Step 4: Select To Loop and find your loop within the list of loops

You may use the search bar to find your loop if the list is long.

Step 5: Select the folder you would like to copy the document to and click Copy

Upon completing this step, you'll see a new PDF copy of the file at the top of your list of documents.

Step 6: Open the PDF copy and add new fields to the document

Add fields by clicking Add in the document toolbar. The full array of field options are available to add to the new document copy. Learn more about setting up interactive documents here.

Note: If you have more than one document with the same issue, repeat steps 2-6.